This Policy and Procedure document provides information about policies, procedures and regulations in SSBT and SSBT satellite centers, either formally adopted or developed as a matter of practice and precedent. SSBT personnel use this document as a set of guidelines when taking or recommending courses of action. All policies, procedures and regulations discussed in this document are subject to change following normal school procedures.
2. Conflict of Interest
All possibilities of conflict of interest in academic decisions must be scrupulously avoided. It is the responsibility of faculty members and students to declare conflicts of interest when they know them to arise.
It is the responsibility of SSBT Dean, or any other person responsible for graduate program administration to ensure that conflicts of interest are avoided in academic decisions. Conflict of interest may arise in the following situations, among others: teaching or supervising family members or close relatives, teaching or supervising persons with whom one has a close personal relationship or is involved in dispute, teaching or supervising persons from whom one is receiving gifts, teaching or supervising persons with whom one has close research relationships or shared financial interests, etc.
Part I – Student Code of Ethics
(i) Responsibilities of students
Every student shall:
- Obey the laws of his/her nation and the nation where he/she is studying.
- Obey the rules and regulations of the SSBT center and its satellite centers.
- Co-operate with the centers authorities in all center matters, whether personal or on behalf of others, including providing information and evidence.
- If the satellite center requires to carry the student card at all times while dealing with the administration and to show the card when asked by person or persons authorised to do so by the related ceneter.
- Attend learning sessions, except with the prior permission from the subject teacher
- Sit for examinations, unless barred from doing so.
- Be responsible for safeguarding and ensuring the safety of the property of the center used by him/her.
- No student is permitted to be involved in any activity or activities or conduct which may damage or harm the interests, harmony, or good name of the centers or its students, staff, officers or employees.
- No student is permitted to use any lecture, tutorial or teaching materials which are provided to him/her by the centers for the purpose of publication, distribution or dissemination, whether for payment or otherwise.
- No student may plagiarize the intellectual property of others, including data, ideas, publications and inventions.
- No student may, cheat or attempt to cheat or act in a manner that can be interpreted as cheating or attempting to cheat in an examination.
- No student or group of students may organize, conduct or participate in any activity in the name of the center without permission or written instructions to do so from the center.
- No student or group of students may promote, manage, or assist in the collection of money or contributions in the name of center without permission or written instruction to do so from the center.
- No student or group of students may make any statement to the Press in the name of the center without the written permission of the center.
(iii) Breach of Code
A student who violates any part of the Code is said to have committed a breach of conduct.
Part II - Procedures for Handling Student Disciplinary Cases
(i) A student who has been accused of committing a breach of the Code under any of the rules of the center and is found guilty can be subjected to the imposition of any one or a combination of two or more of the following penalties:
(c) Exclusion from any specified part or parts of the University
(d) Suspension from membership of the University for a fixed period of time
(e) Payment of compensation or damages for any damage to property and University facilities or any third party claimant
(f) Nullification of examination results or any part of the examination results
(g) Expulsion from the University
4. Investigation of Misconducting
Every report of wrongdoing shall be investigated and the Investigation Committee shall decide whether the alleged offence is serious, minor or there is no case to answer.
Serious offences include academic dishonesty, fraud, plagiarism, any activity that adversely affects the good name of the center and involvement in criminal activities.
If the Investigation Committee finds that a student has committed an offence, it shall inform the offender of the offence of which he/she is accused and require the student to provide a written explanation within a reasonable period of time.
If the student pleads not guilty and his/her explanation is accepted, or the student admits his/her guilt, the Investigation Committee shall then take the appropriate action.
If the student pleads not guilty and his/her explanation is not being accepted by the Investigation Committee, the student shall be informed of his/her offence and required to appear before the Disciplinary Committee within a period not less than 14 days from the date of notification.
A student who does not make the explanation statement as in clause 4 or does not pay the fine imposed or fails to appear before the Disciplinary Committee shall be suspended until he/she provides an explanation or pays the fine imposed or agrees to appear before the Disciplinary Committee.
5. Disciplinary proceeding:
(a) If the student pleads not guilty and the Disciplinary Committee finds that there is a case to answer, the student shall be asked to provide evidence, the student may call witnesses or present document(s) or other materials in his/her defense. The Disciplinary Committee can question the student or any of the witnesses and examine any document(s) or materials and the student may cross-examine any of the witnesses.
(b) If the student pleads guilty, the Disciplinary Committee shall explain the facts of the case to him/her.
On completion of the proceedings and, if the Disciplinary Committee finds the student guilty, before imposing sentence, the Disciplinary Committee shall ask the student to make a mitigation plea.
If the Disciplinary Committee also imposes the punishment of payment of compensation or damages to the University or a third party, the amount of compensation determined by the Disciplinary Committee shall be an amount that is fair and reasonable taking into account all matters related to the case and the persons involved in it.
A student who is not satisfied with the decision of the Disciplinary Committee can submit a written appeal providing the grounds of appeal to the President for consideration by the University Board, on condition that such an appeal is submitted within 14 days from the date of sentencing. The decision of the Board of Directors shall be final.
The Disciplinary Committee, with the consent of the President may delegate its authority to any officer or member of staff of the University to deal with any disciplinary offence.
If a student makes an appeal, this does not constitute grounds for the suspension of the implementation of any penalty imposed or the suspension of payment of any fine or compensation ordered to be paid.
Fines shall be paid to the Financial Controller who shall then make payment to the third party, if necessary.
Any document(s) or other materials submitted before the Disciplinary Committee in the course of disciplinary proceedings shall be kept in the care of the University until such proceedings are completed or until the deadline for appeal has passed.
The Disciplinary Committee shall make written notes of all disciplinary proceedings before it. However, for the purposes of record keeping these notes do not need to be verbatim.